Unlimited Communications
Posted on July 15, 2009
How often the lack of operative communication with your colleagues hampers your business? Do you find it difficult to reach your colleague on the phone to discuss something urgent and important with him if is on a business trip? Do your corporate mobile bills exceed 100€ per an employee? Do you have to postpone a presentation for you clients because one of your employees is away from office? Or do you probably have to travel to your remote offices to conduct negotiations there because of the fear of information leak over the telephone?
If you are familiar with such situations, then your company needs own single corporate convergent network, which will help you to not only save on business trips, international calls and roaming, but will also raise the effectiveness and resourcefulness of management, as well as commercial value and improve the image of your company.
When I have just started this article, I thought I would write in details about the advantages of corporate communication systems, and then I realized that it is always better to give you a visual example. So I found a video, which describes perfectly the unique possibilities offered by such systems:
http://www.youtube.com/watch?v=tQP2_kV5TmM
And now, as far as we are not speaking generally about corporate systems of communications but of those possibilities that they offer for mobile users, let us summarize everything that will help you not to find yourself in the unpleasant situations we have been talking about at the very beginning.
E-mail (MS Exchange Server)
- Outlook Anywhere — this is a safe and comfortable way of work with your mail in MS Outlook using HTTPS. You can forget about VPN or SMTP servers and the rest of the things that your business has nothing to do with. All you or your employee will need to feel no difference between working from office and remotely is notebook and Internet connection.
- Synchronization of your mail box on office desktop, notebook, BlackBerry and communicator. Even if you send an e-mail using Outlook web interface or BlackBerry this message will be saved in Sent Items on your office desktop and notebook. And if it happens that your secretary sets up an appointment for you while you are absent, you will get all the details on your Blackberry and notebook.
- Possibility to set mail processing rules for the period of your absence means that not a single mail coming to your Inbox will be left unprocessed.
- Simultaneous work with your calendar allows you and your work mates rationally planning meetings taking into consideration the appointments that have been already scheduled.
Single documents repository
- Single documents repository on SharePoint Server offers you a unique possibility to access corporate information wherever you are, and the secure access to the central repository via HTTPS protocol will make your work with the document safe.
- Simultaneous work with the documents and projects is another great possibility that practically it allows you working over corporate documents from all over the world with the same efficiency as you would be working without leaving your office.
- Regardless where you or your colleagues are, you will always have the information about each other’s availability (status) at a certain moment of time.
Communications system (telephony, videoconferences, instant messaging)
- Possibility to make calls to your work mates and colleagues using short 4-digits numbers no matter where they are and what appliance they use (office telephone set, mobile telephone or MS OC client).
- Substantial decrease of expenses on international calls and roaming.
- Powerful and effective system of audio and video conferences.
- Mobility of employees. Now when you can start enjoying the whole functionality of the corporate system, there is no fundamental difference in where you work from: home or airport. Your colleagues or clients will never be able to guess whether you are in or out of the office.
- Possibility to see the status of other employees.
- Fax sending and receiving function in MS Outlook.
We hope that the video and the article gave you the idea what a powerful instrument can be a single corporate convergent network in organizing your corporate communications. You can see the examples of realization of similar projects and get additional information our web site or by contacting us.